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Oracle Purchasing Interview Questions

1. Can we automatically 'Close' the Purchase order without receiving the full quantity?

Ans: Yes, we can close the purchase order without receiving full quantity. Once we receive partial quantity, go to control actions and close the PO.

2. When does a Purchase Order line get the Status 'Closed for Receiving'?

Ans: As soon as we receive full quantity for a purchase order, status will be 'Closed for Receiving'.

3. What is the difference between the control actions 'On Hold' and 'Freeze' for a Purchase order? Ans:

a) Freeze or unfreeze documents to control whether modifications are allowed or not.

b) On hold prevent document from printing, receiving, invoicing, and approval until the hold is removed.

4. What is the different document statuses used in Oracle Purchasing?

Ans: 1) Frozen 2) Cancelled 3) Finally closed 4) Incomplete 5) In process 6) Pre-approved.

5. If a Purchase Order/Requisition is cancelled accidentally, can we revert it back?

Ans: No, we can't.

6. Can we receive a shipment even when it is "Closed for Receiving"?

Ans: No, we can't.

7. Can we re-open a Closed and Finally Closed Purchase Order?

Ans: We can re-open 'closed' PO and we can make changes too. But cannot open 'Finally closed' PO.

8. Can we match an Invoice against a line even when it is 'Closed for Invoicing'?

Ans: No, we can't

9. How do I change the Supplier on an approved PO?

Ans1: No, we cannot change supplier name for an approved PO. you have to create new PO or use copy document if you want to change supplier name but you will get different PO number on this.

Ans2: indeed, but if you want to have option that enable you to change *supplier site*, you can set a profile "PO: Change Supplier Site" to YES. Yes indicates whether users can change the supplier site on approved purchase orders. Only sites with the same currency as the previous site can be used.If you change the supplier site, the revision will be incremented, and will require re-approval.

10. When a user enters a new PO, the Preparer (user) is always defaulted as the buyer. User is not able to change it too. How do we allow the user to change this?

Ans: This because an option on "Purchasing Options", Purchasing Options > (r) Document Control > [X] Enforce Buyer Name.- if you enabled it, PO preparer cannot change default Buyer name,- by disabled it, you can change buyer seeded data.

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